Hello everybody,
I'm writing a handwritten business thank-you letter. My company just visited some businesses in Vietnam and they'd like to express their gratitude for the latter's time and energy. However there are some peculiarities:
1. The visited company is in Vietnam but it's a Japanese company investing there. They are NOT considered our clients I don't think since this was the first time we've met/talked with them.
2. The letter recipient is Japanese. However his business card is in English and his Japanese job title is not known. Also, the company name is only available in English. Is it OK to use his English title and the English company name (pulled from business card)?
3) There are other recipients. However they are from the same company/office in Vietnam and attended that same meeting. Is it OK/customary to include their names in the same letter in order of rank?
4) Any other pointers you can give with regards to style, wording, things to avoid, etc. I'm post-marking in mid December. Did I use the right seasonal greeting? Should I include the date of the meeting instead of 過日? etc.
Finally...the letter itself! Here it is! Everybody please give me your opinions. However due to the strict rules involved in Japanese business writing please state how well you know/how sure you are of your corrections/opinions. If you're not sure about something please say so because otherwise I might include your corrections (:
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Code:
Vietnam something something，LTD.
□□ □□様、General Director
□□ □□様、Deputy General Director
□□ □□様、Technical Adviser
拝啓
ご歳末慣例の候、貴社におかれましてはますますご繁栄のこととお慶び申し上げます。
さて、過日の訪問に際しましては、貴重なお時間をいただき、まことにありがとうございました。具体的な業務内容についていろいろとお話を伺い、また、貴社の活気にあふれた雰囲気に触れることができました。
これをご縁に、何かございましたらまた参上いたしたいと存じますので、その節は、何とぞよろしくお願い申し上げます。
まずは、とりあえず書中をもってお礼申し上げます。
敬具
平成２０年１２月 １４日
株式会社my company
代表取締役所長 my president's name
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Thank you so much everybody!